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Email archiving - more than just a legal obligation
Who isn't familiar with this scenario? All emails are kept in the Outlook mailbox in order to be able to access all emails anytime and anywhere. Unfortunately, this approach quickly drains the resources of your email servers and clients. Email server backups are getting bigger and bigger, putting additional strain on your backup structure. Thanks to the Securepoint UMA solution, we can offer you an economical alternative. And the best thing about it - the Securepoint UMA solution not only fulfills the legal requirements in the area of business document storage, the GoBD, which have been mandatory for all companies since 01.01.2017, but also the guidelines TR-03125 of the BSI. Only Securepoint offers you this!
Email archiving reduces the load on your email server
The storage space on productive email servers is usually higher-quality hard disk storage, as a lot of data can be indexed and analyzed within a very short time. Backing up this higher-quality storage is usually also more expensive, as the backup takes place on faster media.
E-mails and, above all, file attachments that are not accessed for a long time should therefore always be moved to slower storage media. This relieves the productive infrastructure, keeps backup processes leaner and can therefore contribute significantly to cost savings.
Regardless of whether your email server is located on site or in the cloud
It almost doesn't matter where your email servers are located. Thanks to Securepoint UMA e-mail archiving, we are able to address Microsoft Exchange mailboxes - whether on-premises or hosted Exchange mailboxes - as well as Tobit David, Kerio, MDaemon, Lotus Notes and all IMAP, SMTP and POP3-compatible e-mail servers. This means that even the smallest companies are able to fulfill the legal requirements without having to make a large initial investment.
Thanks to our good relationship with Securepoint and our technical certifications, we are able to implement out-of-the-box e-mail archiving for you. As a rule, implementation in small companies only takes a few hours.
4 simple steps to e-mail archiving
Understanding your goal together
The first step is to discuss the requirements for your new e-mail archiving system. Of course, you will have such a preliminary discussion with our certified Securepoint UMA experts. This preliminary discussion is free of charge and non-binding for you.
We analyze your e-mail infrastructure
Based on the information you provide and the external information we obtain, we analyze your e-mail infrastructure so that we can later adapt Securepoint UMA e-mail archiving specifically to your scenario.
Start of the implementation of your new email archiving
Now the implementation of the new email archiving can be started, taking into account points 1 and 2. Here, our certified technicians start up the virtual server or the hardware appliance and install and configure it according to the determined requirements.
Documentation
In order to fully comply with the legal provisions, documentation of the implementation is indispensable. In the event of an audit, this documentation forms the basis for the audit by the tax authorities or other public bodies.